Why Hosted Email Message Archiving?
What is Hosted Email Message Archiving
"Email Message Archiving" generally refers to the process of copying all outgoing and incoming (capture) messages from a server and permanently storing a copy in a central location. The central location where the copies are stored is typically referred to as the "message archive". Once messages are stored in the message archive, authorized users are able to perform various tasks such as searches, compliance monitoring, and recover messages from the hosted email message archive.
Hosted Email Message Archiving serves your organization only when you can rely on its capabilities to effectively capture, process, and efficiently reproduce messages from the message archive. The capture capabilities define what kinds of messaging can be archived. Organizations generally start with email messages and their attachments but often grow into needing to capture instant messages (IMs), Bloomberg, Reuters, and BlackBerry messages, e-fax, PST files and imported legacy email. The processing capabilities define how messages are treated when they are stored. Indexing, serializing, metadata and audit trails are critical features in order to rely on the message archive as an authentic and complete record of all electronic business communications. Finally, reproducing messages (Electronic Discovery or eDiscovery) from the message archive is generally the ability to search for and find messages matching your criteria. The eDiscovery capabilities play a pivotal role in your organizations ability to use the message archive for recovery, compliance, supervision, and litigation needs.
Hosted Email Backup & Email Archiving Are Not Synonymous
Most organizations confuse email backup with email archiving. Here are some key differences you need to know:
* Backups are generally snapshots of the entire data set at a particular point in time whereas archiving contains a snapshot of the entire data set at every point in time. With archiving, because of its continuous capture of data, you retain an authentic and complete record of all business communication and can reproduce an authentic "who said what, when" copy of the messages.
* Backups generally lack fast random access to small data sets and rarely provide indexing, serialization, and full audit trails of the message data, whereas archiving is designed with those features plus robust search, categorization, and rapid retrieval capabilities in mind.
Relying on backups could subject your organization to undue leverage and sanctions by being unable to satisfactorily respond to litigation discovery. Taking action to improve your electronic discovery (eDiscovery) readiness can not only make your eDiscovery response cost-effective and efficient, but help reduce exposure to potential litigation risk and costly legal action.
Your Complete Hosted Email Message Archiving Solution
Our Hosted Email Message Archiver & Compliance Reviewer, provides businesses with a comprehensive email compliance solution for addressing business demands, including:
...and long-term storage of email communications with online search and retrieval.
...SEC and FINRA for Broker-Dealers, Investment Advisers and Hedge Funds, Sarbanes-Oxley for public companies, Federal Rules of Civil Procedure (FRCP) and privacy mandates such as HIPAA and Gramm-Leach-Bliley for health care providers and law firms.
...and audit requests.
...and protection of mission-critical business information.
...and Disaster Recovery.
...and consolidation of PST files, backup tapes and historical data, in a central online repository, together with email, BlackBerry, Bloomberg, Reuters, instant messaging and e-fax.
How Our Hosted Email Message Archiving Solution Works
Our Message Archiver & Compliance Reviewer provides secure, off-site email archiving and long-term storage with online access. An authentic copy of all incoming, internal and outgoing hosted Exchange email & attachments, IM, Bloomberg, Reuters, BlackBerry, e-fax and any PST files and imported legacy email, is captured, replicated and unified in the Message Archiver for rapid web-based search, retrieval & monitoring. All messages are securely stored and organized and seemlessly replicated across our East and West coast Tier-4 data centers. The simple web-based search and retrieval process provides rapid access by all users to current and historical email records, even if the original has been deleted.
KD Interactive Hosted Email Message Archiver & Compliance Reviewer